Employee Dress Code Policy Template

Set the standards of how employees present themselves in the workplace by using an Employee Dress Code Policy.

Updated August 19, 2024
Written by Josh Sainsbury | Reviewed by Brooke Davis

An employee dress code policy allows your company to set standards for how employees present themselves. It includes appropriate clothing, how it can be worn, exceptions, and personal hygiene expectations.

Sample Employee Dress Code Policy

Below, you can download an employee dress code policy template in PDF or Word format:

• Sample Employee Dress Code Policy
• What Is an Employee Dress Code Policy?
• Employee Dress Code Policy Example
• What Should Be Included in a Dress Code Policy?
• How to Implement an Employee Dress Code Policy
• How to Write an Employee Dress Code Policy

What Is an Employee Dress Code Policy?

A workplace dress code policy communicates how employees should dress at work. It includes specific guidelines for suitable appearance and work attire. For example, you might want to have your company’s casual or business clothing preference. Include details that guide employees, such as the importance of wearing clean, ironed clothing. Nearly all dress codes also include expectations for bodily hygiene to keep office interactions positive.

Why Is an Employee Dress Code Policy Important?

A business dress code policy is essential for these and other reasons:

• Provides clear, consistent guidelines
• Impresses customers and clients with a cohesive, professional image
• Promotes inclusiveness and equity, with a common standard for everyone
• Enhances safety in cases where protective gear or specific clothing is required
• Projects a corporate culture that positively impacts how employees look and feel

Employee Dress Code Policy Example

An example of an employee dress code policy can be seen here:

What Should Be Included in a Dress Code Policy?

Your office dress code policy will depend on your culture, industry, and other factors. Here are essential sections and information you can include in your business dress code policy:

• A brief introduction explaining the need and rationale for a dress code
• Details on who the policy applies to (you may need different dress codes in the warehouse, in the back office, for the sales team, etc.)
• General guidelines regarding hygiene, jewelry, tattoos, and accessories
• The expected professionalism and neatness (business casual, casual, company uniform, if applicable, etc.)
• Exceptions that allow for flexibility or diversity (Are piercings okay? Can tattoos show in the office but not at customer meetings?)

How to Implement an Employee Dress Code Policy

You’ll also need to fine-tune your communication policy, updating it when required. How will you enforce the dress code? Include these details in your documented employee dress code policy and keep it online where employees can easily find it.

1. Communicating the Policy

Communicate the employee dress code policy clearly and effectively to all employees. Start by creating a written policy that discusses the purpose, scope, guidelines, and expectations. Then, distribute it to existing and new employees via email, intranet, or hard copy.

During your staff meetings, discuss the policy and its rationale. Be sure to provide examples of appropriate and inappropriate attire for different situations or roles. Additionally, you should create a feedback process that allows employees to express questions and concerns about the dress code.

2. Enforcing the Policy

Regarding enforcement, ensure it’s fair, consistent, and appropriate to each level of the organization. How can you do this? Assign a person or steering committee to monitor compliance. Remember that it’s essential to send out reminders via posters and newsletters. This allows your employees to keep up with the latest changes and provide feedback.

Come up with a way to recognize employees following the guidelines and discuss how you’ll provide guidance to ensure adherence. Employees will also want to know how the company deals with dress code violations. This may include sending employees home to change and disciplinary actions for repeated offenses.

3. Updating the Policy

The workplace dress code policy is a living document. As such, it will reflect your company’s and industry’s changing needs. You can survey employees and customers about the current dress code. It also helps to ask your legal and HR teams to chime in with recommendations to improve the policy.

You can keep everyone on the same page by continually researching, adapting, and communicating changes. That includes providing the appropriate training that allows employees to comply with company expectations.

Importance of Enforcing a Dress Code Policy

Imagine a retail company called “StyleTemplates,” which prides itself on providing a high-end shopping experience. The company recently implemented a new dress code policy requiring all employees to wear professional attire, such as dress shirts, slacks, and closed-toe shoes, to align with the brand’s upscale image.

One day, an employee named Claire comes to work wearing jeans and sneakers, claiming that she didn’t receive clear communication about the dress code changes. Her supervisor reminds her of the policy, and Claire is sent home to change, leading to frustration and lost work hours.

To prevent similar situations in the future, StyleTemplates revises its dress code policy to include a clear section on acceptable and unacceptable attire as well as holds a mandatory meeting to ensure all employees understand the new guidelines.

The company also implements a “dress code reminder” system, where employees receive a written notice if they’re found in violation of the dress code. After these steps are taken, the number of dress code violations significantly decreases, and the overall professional appearance of the staff improves, reinforcing the brand’s image.

How to Write an Employee Dress Code Policy

There are four basic steps to writing your business dress code policy. However, you’ll need to revise and revisit it often.

Step 1 – Write the Introduction

This may include the purpose and scope of the policy. Explain that the guidelines are designed to define appropriate attire and appearance for work. If you have more than one dress code based on different roles and environments, clearly state who the dress code applies to.

Step 2 – Define the Dress Code

Conduct surveys, focus groups, and meetings to determine the dress code acceptable in the workplace. For example, will you have casual Fridays, differences that apply to men and women, or unique expectations for attire when interacting with clients?

Step 3 – Include a Section on Enforcement

Describe the consequences of breaking the dress code. This might include coaching, warnings, and disciplinary action. How will you handle repeated violations?

Step 4 – Invite Questions and Feedback

Ask employees to reach out to HR with questions or feedback about the employee dress code policy. By incorporating many voices, you can continuously improve the procedure.

• Remote Work Policy: Set rules and guidelines for your employees working from home with a work from home policy.
• Employee Vaccination Policy: Use our employee vaccination policy template if you require your employees to be vaccinated.
• Employee Onboarding Checklist: Keep track of each element of the onboarding process.
• Employee of the Month Nomination Form: Nominate an employee for employee of the month.

Create an Employee Dress Code Policy here!